Electronic Archiving and Document Workflow
Overview
A specialized training program designed to empower participants to master the latest practices in electronic archiving and efficient document workflow management. The program covers modern techniques for digitizing, organizing, and securing documents, ensuring easy access and improved institutional performance. Discover how effective archiving can revolutionize your work environment.
Program Importance
Improve the efficiency of administrative operations, reducing effort and time spent searching for documents.
Ensure the security of sensitive information and documents, protecting them from loss or damage.
Support quick and informed decision-making by providing instant access to accurate information.
Comply with legal and regulatory requirements related to document retention and easy retrieval.
Program Objectives
Provide participants with the knowledge and skills necessary for electronic archiving management.
Enable participants to build effective and automated document workflow systems.
Introduce participants to the latest technologies and software used in digital archiving.
Qualify participants to apply security and protection standards for electronic documents.
Training Modules
Day 1: Fundamentals and Importance of Electronic Archiving
Full Day
Introduction to electronic archiving and its basic concepts.
Digital transformation and its impact on document management.
Advantages and benefits of electronic archiving for organizations.
Common challenges in digital archiving and how to overcome them.
The difference between electronic archiving and Enterprise Content Management (ECM).
Day 2: Document Digitization and Classification Techniques
Full Day
Types of digital documents and quality standards.
Advanced scanning technologies.
Optical Character Recognition (OCR) systems and their applications.
Effective classification and indexing of digital documents.
Building a document classification tree and retention schedule.
Day 3: Document Workflow Management and Process Automation
Full Day
Concept and importance of document workflow.
Designing document workflow maps for administrative processes.
Document workflow automation tools and software.
Implementing document workflows in the work environment.
Monitoring and evaluating document workflow performance.
Day 4: Information Security and Electronic Documents
Full Day
Principles of information security in the digital archiving environment.
Protecting documents from unauthorized access.
User access management and control.
Disaster recovery plans and document backup.
Compliance with data protection regulations (e.g., GDPR).
Day 5: Practical Applications and Strategic Planning
Full Day
Case studies and practical applications of electronic archiving systems.
Workshop: Designing an electronic archiving system for an organization.
Strategic planning for implementing electronic archiving in institutions.
Key Performance Indicators (KPIs) for evaluating archiving effectiveness.
The future of digital archiving and modern trends.
Expected Outcomes
Ability to design and implement integrated and effective electronic archiving systems.
Mastering skills in digitizing, classifying, and indexing documents systematically.
Understanding the mechanisms of document workflow management and automating paper processes.
Applying best practices in securing electronic documents and protecting them from risks.
Improving productivity and reducing operational costs through effective document management.
Target Audience
Office managers and executive secretaries.
Employees responsible for document and record management.
Archiving and records specialists.
Anyone wishing to develop their skills in digital information and document management.
What's Included
Price
4500
Start Date
Monday 21 September 2026
Duration
One Training Week (5 Days)
Language
Arabic or English
Venue
Luxurious Training Hall, Riyadh
Certificate
Accredited Certificate