Records Management for Secretaries Training Course in

Records management is an essential aspect of the daily duties of secretaries. Effective records management involves the creation, organization, maintenance, and disposal of records. This training course provides an overview of the key skills and techniques necessary for secretaries to manage records effectively.

Objectives

By the end of this training course, participants will be able to:

Understand the importance of records management
Identify the key components of effective records management
Develop effective document management skills
Organize records effectively
Understand the principles of retention and disposal
Develop effective filing and classification systems

Who Should Attend this Course

This training course is designed for:

Secretaries and administrative assistants
Anyone responsible for managing records

Outline for 5 Days

Day 1: Introduction to Records Management

- Overview of records management
- Understanding the importance of effective records management
- Identifying the key components of effective records management

Day 2: Document Management Skills

- Techniques for effective document creation and management
- Understanding document formatting and style
- Developing document management skills

Day 3: Organizing Records Effectively

- Techniques for organizing records effectively
- Understanding the principles of retention and disposal
- Developing effective filing and classification systems

Day 4: Electronic Records Management

- Understanding electronic records management
- Developing effective strategies for managing electronic records
- Understanding the principles of data protection and privacy

Day 5: Developing an Action Plan for Continuous Improvement

- Developing an action plan for continuous improvement in records management skills
- Understanding the role of training and development in records management
- Evaluating the effectiveness of records management systems

Outputs

By the end of this training course, participants will be able to:

Understand the importance of records management
Identify the key components of effective records management
Develop effective document management skills
Organize records effectively
Understand the principles of retention and disposal
Develop effective filing and classification systems
Develop an action plan for continuous improvement in their records management skills.

Throughout the course, participants will have the opportunity to work on practical exercises and case studies to apply the concepts and skills they have learned. The course will also include interactive discussions and opportunities for participants to share their experiences and insights.