Advanced Records Management for Administrative Secretaries

Introduction

- Course overview
- Importance of records management for Administrative Secretaries
- Learning objectives

Who Should Attend

- Administrative Secretaries who manage records and documents
- Professionals who want to improve their records management skills

Course Outline

Day 1: Developing a Records Management Strategy

- Understanding the principles of records management
- Developing a records management policy and procedure
- Conducting a records inventory
- Identifying records retention requirements
- Managing electronic records

Day 2: Creating a Records Management System

- Organizing and categorizing records
- Managing and storing records
- Creating file plans and classification schemes
- Creating and maintaining metadata
- Conducting records audits

Day 3: Records Maintenance and Preservation

- Managing records transfers and disposition
- Identifying and mitigating risks to records
- Preserving and protecting records
- Conducting disaster recovery and business continuity planning

Day 4: Legal and Regulatory Compliance

- Understanding legal and regulatory compliance requirements
- Complying with privacy laws and regulations
- Managing sensitive and confidential records
- Managing records in litigation and investigations

Day 5: Implementing and Maintaining a Records Management Program

- Developing training programs for employees
- Developing a records management budget
- Evaluating the effectiveness of a records management program
- Continuous improvement of records management systems
- Course evaluation and feedback

Outputs

By the end of the course, participants will be able to:
- Develop and implement a records management strategy
- Create a records management system
- Manage and preserve records
- Comply with legal and regulatory requirements
- Implement and maintain an effective records management program
Note: The percentages of the skills that are included in this course were not provided.

Throughout this training course, participants will have the opportunity to work on practical exercises and case studies to apply the concepts and skills they have learned. The course will also include interactive discussions and opportunities for participants to share their experiences and insights.